Career Opportunities

NOTE: A cover letter is required for consideration for this position and should be attached as the first page of the resume. The cover letter should address your specific interest in the position and describe the skills and experience that directly relate to this position. Candidates who do not meet this requirement will not be considered for the position.

The Office of the Executive Vice President of Administration and Finance oversees many

critical areas of operation for the University. Administration and Finance supports the University

through financial services, fiscal strategy, and administrative operations. The team strengthens

the University’s capacity to innovate and compete, overseeing many of Rochester’s core

business operations and serving as a strategic partner for University leadership.

The Office of the Executive Vice President of Administration and Finance is seeking a

dynamic Executive Assistant!

This position works closely with all Office of the EVP staff in a fast-paced, team-oriented, high-

visibility environment and acts as a liaison between the office and executives and high-level

administrative staff within and outside the University. The duties of this position require the need

for absolute confidentiality, professionalism and exceptional attention to detail.

The main functions of the Executive Assistant include:

Manages the calendar for the EVP. Using independent judgment, makes scheduling

decisions based on knowledge of priorities and other time commitments and obligations.

*  Manages, tracks, triages and/or directly responds to the daily flow of incoming and

outgoing requests and correspondence for the office. Uses keen judgement and

problem-solving skills in prioritizing and responding appropriately to challenging

requests.

*  Manages and coordinates internal University processes that are the responsibility of the

Office of the EVP. Examples include coordinating and tracking all signature and approval

requests and developing standards and office procedures.

*  Assists the EVP Chief of Staff with projects to keep the EVP informed of status needed

to support University governance.

*  Assists with special projects that support the office as needed and assigned. Examples

include searches for open or new positions in the office of the EVP.

* Works collaboratively with EVP’s direct reports and their assistants in order to problem

solve and improve processes.

*  Works with, communicates, and develops rapport with peers in offices of senior leaders

of the University.

*  Other duties as assigned.

The successful candidate will possess:

*  Bachelor’s degree. (preferred)

*  3-5 years of related work experience including at least 1 year in an administrative

capacity.

*  Experience in an executive-level or higher education administrative office setting.

(preferred) or equivalent combination of education and experience.

*  Excellent interpersonal and communication skills.

*  Ability to interact with a broad range of internal and external constituencies, including

senior executives and Trustees.

*  Exceptional organizational and time management skills with a keen attention to detail.

*  Ability to exercise a high level of professionalism and discretion with respect to

confidential and sensitive matters.

*   Ability to multi-task and prioritize among competing demands and adapt to changing

needs in a fast-paced environment.

*  High level of proficiency with Microsoft Office applications, Zoom, and Adobe Acrobat.

Job ID 256688

The University of Rochester is committed to fostering, cultivating, and preserving a culture of

equity, diversity, and inclusion to advance the University’s Mission to Learn, Discover, Heal,

Create – and Make the World Ever Better.

In support of our values and those of our society, the University is committed to non-discriminate

on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information,

marital status, military/veteran status, national origin, race, religion/creed, sex, sexual

orientation, citizenship status, or any other status protected by law. This commitment extends to

the administration of our policies, admissions, employment, access, and recruitment of

candidates from underrepresented populations, veterans, and persons with disabilities

consistent with these values and government contractor Affirmative Action obligation.

For a Complete Job Description, and to Apply:  Click Here 

Posted. 2.17.25

Hello, we’re Metro! Metro is a dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today, and tomorrow.  

The Campus Planning and Development Team at the Oregon Zoo is seeking a Senior Management Analyst who is able to perform a range of complex technical and administrative duties including research, analysis, evaluation, report writing, meeting facilitation, presentations, financial and contract management compliance, financial analysis and reporting, accounts payable compliance and invoice payments, program records management, construction project assistance, and office administration. This position with capital projects funded by the 2024 general obligation bond which span across public spaces, live animal habitats, and interpretive exhibits. The role demands strong project management skills, effective community engagement, and the ability to collaborate with various stakeholders, including zoo staff, external contractors, local government, and community members. 

In this role you will coordinate the Oregon Zoo Bond Citizens’ Oversight Committee and Oregon Zoo Public Art Advisory Committee to maintain inclusive and community-centered participation. Contribute to the successful implementation of the zoo’s capital projects funded by the 2024 general obligation bond, ensuring transparency for all stakeholders and will report to the Director of Campus Planning & Design.  

The Oregon Zoo inspires visitors to learn about protecting endangered species and restoring native habitats and is the state's most popular paid attraction. The zoo’s roughly 320 employees welcome almost 1.4 million visitors each year. Our zoo is home to more than 200 different animal species. Our mission is to create a better future for wildlife, with a focus on fighting extinction locally in the Pacific Northwest. The zoo is widely recognized for its commitment to animal welfare, conservation, and research.

As the Senior Management Analyst you will 

• Provide comprehensive organizational support, research, materials, agendas, and meeting coordination for the Oregon Zoo Bond Citizens Oversight committee. 
• Develop reports and coordinate writing, editing, and formatting of the Oversight Committee annual report and submittal to the Metro Council. 
• Coordinate the committee recruitment and appointment process in partnership with the Metro Council office.
• Provide organizational support, research, materials, agendas, and meeting coordination for Oregon Zoo Bond Public Art Advisory Committee. 
• Manage RFP process ensuring equitable access to opportunities for underrepresented communities; Oversee the review process and monitor awarded contracts and related documents to ensure alignment with outlined goals.
• Work closely with the Racial Equity and Engagement and Tribal Affairs Programs. 
• Provide organization support, research, materials, and meeting coordination for community engagement. 
• Ensure that all engagement activities are accessible, inclusive, and reflective of the diverse voice of zoo staff, members, and the broader community. 
• Publish updates and related documents from the Oversight Committee on the zoo’s website and Zoogle (SharePoint) platform, ensuring that all content is accessible to a wide range of community members. 
• Prepare monthly financial reporting; analyze program expenditures and revenues and ensures compliance. Presents cumulative data from the beginning of the program.
• Assist with the preparation of monthly bond program drawdown schedule. 
• Support activities related to the public notice of the annual zoo bond financial audit.
• Facilitate weekly Bond schedule meetings with Bond team and designated representatives from zoo Divisions. 
• Prepare and update monthly Bond dashboard for Bond and non-Bond financials, construction status reports, and schedule updates for distribution to the Oregon Zoo Bond Citizens Oversight committee and zoo staff, and to be posted on Zoogle (SharePoint).
• Assure procedural and substantive compliance of all Metro contracts, grants, and purchases with public contract law and Metro code. Establishes process for proper contract monitoring and reporting ensuring information is accessible to stakeholders.
• Develop summary reports of COBID utilization and construction careers progress, in partnership with Metro’s DEI, Capital Asset Management, and Finance and Regulatory Services teams, to promote equitable economic opportunities.
• Perform research and provide technical assistance for special projects and research. Makes recommendations based on findings and prepares summary reports.
• Assist with project ground breakings, grand openings, and VIP tours, including planning, invitations, coordination, and event activities, while ensuring events are welcoming and accessible to all attendees.
• Effectively facilitate meetings with staff, community members, and contractors to advance project goals ensuring diverse voices are heard and included. Identifies next steps and assigns responsibilities.

Attributes for success 

• Ability to prioritize clear, inclusive communication to ensure that information is available to all, particularly those from diverse and underserved communities.
• Communicate successfully with Metro executives, staff, managers, the public, contractors, community partners, and outside stakeholders.
• Establish and maintain cooperative working relationships with all persons contacted in the work including contractors, community partners, and outside stakeholders.
• Pertinent Federal, State, and local laws, codes, and regulations that affect and impact work.
• Methods, practices, and procedures used in the construction, maintenance, and remodeling of capital and construction projects.
• Analyze information using logic and empathy to resolve issues and problems calmly.
• Prioritize and multi-task; be organized and flexible to change course of work/projects circumstances dictate.
• Organize and conduct research, projects, and business activities.
• Planning, leadership, and technical oversight in developing goals and objectives for assigned area.

DIVERSITY AND INCLUSION  

At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro’s goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.  

Learn more about Metro’s Diversity Action Plan 

TO QUALIFY 

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.  

Minimum qualifications 

• Bachelor’s degree in project management, organizational management, or applicable field; AND
• Three years of general administrative, governmental or contract administration experience; OR 
• Any combination of education, professional, volunteer and lived experience that provides the necessary knowledge, skills, and abilities to perform the classification duties and responsibilities.

Working Conditions  

This position will require you to work primarily on site at the Oregon Zoo in an office environment. 

If this statement is true for you, then you may be ineligible to apply 

If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years. 

Like to have qualifications 

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position. 

• Previous experience working in Zoo, Museum, Aquarium
• Previous experience working with live animal exhibits
• Previous experience working in a Union environment
• Previous experience working in a Government Organization,million visitors each year. Our zoo is home to more than 200 different animal species. Our mission is to create a better future for wildlife, with a focus on fighting extinction locally in the Pacific Northwest. The zoo is widely recognized for its commitment to animal welfare, conservation, and research.

As the Project Manager you will 

• Plan, develop, and execute programs, objectives, strategies, and budgets for complex, high-budget, and high-risk capital projects for Oregon Zoo. 
• Develop, prepare, and review drawings, bid specifications, contracts, and other various requirements for each project, with attention to accessibility.
• Initiates identifying, developing, and executing alternative procurement strategies for capital projects ensuring alignment with the COBID procurement process. 
• Acts as contract administrator, promoting transparency, fairness, and accountability throughout the procurement process.
• Coordinates, monitors, and evaluates construction progress. Inspects work and ensures compliance with specifications and timeliness of work completion.

DIVERSITY AND INCLUSION  

At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro’s goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.  

Learn more about Metro’s Diversity Action Plan 

TO QUALIFY 

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.  

Minimum qualifications 

• Bachelor’s degree in project management, organizational management, or applicable field; AND
• Three years of general administrative, governmental or contract administration experience; OR 
• Any combination of education, professional, volunteer and lived experience that provides the necessary knowledge, skills, and abilities to perform the classification duties and responsibilities.

Working Conditions  

This position will require you to work primarily on site at the Oregon Zoo in an office environment. 

If this statement is true for you, then you may be ineligible to apply 

If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years. 

Like to have qualifications 

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position. 

• Previous experience working in Zoo, Museum, Aquarium
• Previous experience working with live animal exhibits
• Previous experience working in a Union environment
• Previous experience working in a Government Organization

COMPENSATION, BENEFITS AND REPRESENTATON 

The full-salary range for this position is step 1 $76,835.20 to step 7 $103,064.00. However, unless a candidate’s qualifications justify, based on the Oregon Pay Equity Act requirements and Metro’s internal equity review process, the appointment will likely be made between Step 1 $76,835.20 to the equity range Step 4 $89,024.00

Questions? 

Talent Acquisition Specialist: Kara Hill  

Email: Kara.Hill@oregonmetro.gov  

For a Complete Job Description, and to Apply:  Click Here

Posted. 1.27.25

Status: Regular Full-Time

Requisition ID: 1278

Salary Range: $24.00 To $26.15 Hourly

Description:

As a member of an award-winning marketing team, the graphic designer collaborates on projects with public programs, membership, institutional advancement, exhibits, and other professionals across the museum in support of The Strong’s mission, exhibitions, and programs. This position is responsible for ensuring the consistent use and application of the museum’s brand standards to maintain a strong graphic identity. The graphic designer plans, designs, and produces graphic elements for print, display, web, and event applications.

This position requires a creative design professional who is an independent multi-tasker and strategic thinker with a great eye for detail and ability to meet deadlines.

This is a full-time, benefit-eligible position with a regular schedule of Monday through Friday, 37.5 hours per week.

Essential Duties: 

• Under the direction of the senior director of marketing, manage the design and production of a wide variety of graphic materials to meet the museum’s needs, including work on advertising, promotional materials, visitor materials, and event collateral.
• Collaborate within an interdisciplinary team on all levels of a project to ensure work is aligned with objectives and deadlines are achieved.
• Work with the marketing coordinator to develop high impact social media graphics and campaigns.
• Collaborate with the exhibit's graphic designer on internal signage needs and cohesive brand materials.
• Work with the museum’s creative agency to develop marketing and advertising assets.
• Understand and uphold the museum’s brand messaging and identity standards and strategic objectives. Develop, utilize, and maintain well-defined processes to ensure consistency, quality, and operational efficiency across all projects.
• Persuasively and clearly present design concepts to project leaders, marketing and communications staff, and others as appropriate.
• Ensure efficient coordination, timely completion, and high quality of assigned projects. 
• Adhere to budget requirements. Write purchase requisitions for materials, as needed.
• Maintain positive and cooperative communications and collaboration with all levels of staff, guests, and vendors. Follow up with individuals as appropriate.
• Participate in the design of various museum publications, including the American Journal of Play.
• Remain current on industry best practices, accessibility guidelines, trends, and technology related to the field of graphic design.
• Train and supervise the activities of temporary staff, interns, and volunteers who assist in creating graphic elements.
• Participate in the development and achievement of annual marketing and museum-wide goals and objectives.
• Work closely with the senior director of marketing by participating in or leading projects as directed.

Minimum Qualifications:

• Bachelor’s degree in graphic design or closely related field.
• Minimum of 1-2 years of graphic/creative industry experience.
• Demonstrable artistic, innovative work that solved business challenges and drove results.
• Proficient in understanding brand guidelines for effective execution.
• Anticipates and responds to changes in a professional and courteous manner.
• Understanding of the principles and practices of audience cultivation.
• Strong creative thinking and the ability to generate innovative ideas for a particular project. Must be able to take criticism well.
• Outcome-oriented work ethic and ability to meet quality standards for services.
• Ability to manage one’s own time to meet deadlines and maintain schedules.
• Ability to work well collaboratively and independently.
• A high degree of comfort and advanced proficiency with computer technology (Mac) and software is important. Must have robust skills in desktop publishing software, document and digital asset management software, and graphics and photo imaging software. Demonstrated mastery of graphic design programs within the Adobe Creative Suite. Must be able to learn new systems, as needed. 

These qualifications are considered a plus:

• Photography and motion graphic skills.

Application Instructions: Please submit an online portfolio with your application.

Pre-Employment Requirements: The final candidate must consent to and pass a drug screen and criminal background check as conditions of employment.

TO Apply:  Apply Here

Other Job Listings:

https://www.museumofplay.org/jobs/

Website

http://www.cityofrochester.gov

Posted. 12.30.24

General Description

The Chief Equity Officer position plays a strategic role in shaping a culture of diversity, equity, and inclusion by introducing DEI insights and significant content into our organizational development and governance practices. This position receives general supervision from the Director of DHRM and may be responsible for giving direct supervision to others on the Equity team. Does related work as required.

CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.

Typical Work Activities

Provides leadership, consultation, and best practices to internal City Departments on DEI strategies, always ensuring the elimination of systemic organizational marginalization and promoting inclusion practices within the Department's operations and services they provide;

Drives transformational change through the development and operationalization of cultural DEI strategies into the City's talent processes (i.e., recruitment, onboarding, performance management, programming, training, talent retention strategies, etc.) to address system barriers;

Provides strategic direction for training initiatives on cultural competency, gender differences, disability, sexual harassment, building a climate of equity and inclusion, and other topics designed to increase awareness and support of equity and inclusion values, and maintaining compliance with applicable laws;

Represents the City to external organizations, agencies, and the community on diversity, equity, and inclusion efforts and initiatives;

Oversees and administers the City's Project SEARCH program, ensuring inclusivity for all participants. May oversee and administer other programs for equity and employment as well;

Champion a culture of equity through the coordination and administration of the City's Affirmative Action Program;

Prepares correspondence and reports regarding the City's Affirmative Action activities, annual workforce analysis, and bi-annual EEO-4 report.

Phone

585-428-7115

Website

http://www.cityofrochester.gov

Minimum Qualifications

1. Master's degree in Public Administration, Business Administration, Political Science, Education, Social Work, Social Justice, Organizational Development, Human Rights, or a related field AND three (3) years of experience in the administration of diversity, equity, racial, and/or social justice programs which included policy planning and evaluation;

OR

2. Bachelor’s degree in a field as identified in 1 AND five (5) years of experience as described in 1;

OR

3. Any bachelor’s degree AND six (6) years as described in 1.

Posted. 8.22.24